Video Conferencing 

refers to the use of real-time audio and video technology to connect individuals or groups located in different geographical locations. It enables face-to-face communication, allowing participants to see and hear each other, share information, and collaborate in a virtual environment.

Published in 2015, this model includes the option for in-person meetings. While this may not work for a fully virtual team, it may be an option for hybrid teams or remote teams that still meet face-to-face occasionally.

It’s not just availability that you need to consider when scheduling meetings. If your team is remote, you need to also consider the psychological impact of. As Scott D. Anthony, Paul Cobban, Natalie Painchaud, and Andy Parker write in their article, “3 Steps to Better Virtual Meetings,” workers can suffer from “fatigue,” experiencing lower concentration levels after even just 30 minutes of a  call and increased stress after two hours of 

scheduling more 30-minute meetings than they ever had before, contributing to an overall meeting-time increase of 10% each week. This is not good news. As the researchers point out, meetings generally decrease employee productivity and happiness. It’s time to rethink (virtual) meetings.

The following two charts can guide you and your team in deciding when, why, and how to meet. The first, an HBR classic, offers a decision tree with options other than scheduling that block of time on the calendar.

there are available, such as Zoom, Microsoft Teams, Google Meet, and Cisco Webex. Choose a platform that aligns with your organization’s requirements in terms of features, scalability, security, and compatibility with your existing systems.