Video Conferencing Solutions
Enterprise-grade meeting room systems
Tawasul AV designs and installs Microsoft Teams Rooms (MTR), Zoom Rooms, and BYOD video conferencing systems across the UAE and GCC. A typical certified room costs AED 11,000–25,000 installed (hardware + cabling + commissioning) and takes 1–5 days to deploy depending on size. We're authorized partners for Poly, Logitech, Owl Labs, Jabra, and Lenovo, and our deployments include 2–3 year manufacturer warranty plus optional AMC support.
We design and deploy enterprise video conferencing rooms that just work. From huddle rooms to executive boardrooms, we deliver complete solutions using certified hardware from Poly, Logitech, Owl Labs, Jabra, and Lenovo. Every system is sized for the room, configured for your platform of choice, tested before handover, and supported by our UAE-based certified engineers. We've deployed 500+ rooms across the GCC since 2012, including for banks, government entities, healthcare networks, and Fortune 500 regional HQs.
What makes our service different
Microsoft Teams Rooms (MTR)
Certified Teams Rooms on Windows, Android (TRoA), and Surface Hub — with single-touch join, content cameras, and Intelligent Speakers.
Zoom Rooms
Pre-configured Zoom Rooms with appliances, controllers, and Smart Gallery cameras. Zoom Rooms Premier-certified hardware only.
BYOD & Hybrid Rooms
USB-C and HDMI-in systems compatible with any laptop, any platform — ideal for multi-vendor environments.
AI-Powered Cameras
Auto-framing, speaker tracking, and noise cancellation built-in. Up to 4K resolution with HDR.
Cloud Management
Every room enrolled in Teams Admin Center, Zoom Device Management, or Logitech Sync for remote monitoring and updates.
VAT-Compliant Invoicing
UAE VAT-registered. We issue compliant 5% VAT invoices and handle Tawasul AV–branded delivery + installation.
AED pricing per tier
Transparent AED pricing per room — all inclusive (hardware + cables + installation + commissioning + user training). VAT 5% additional.
Huddle Room
Per room
- Poly Studio P15 or Logitech MeetUp 2
- Display mount + cabling
- 1-day installation
- User training session
Medium Conference Room
Per room
- Logitech Rally Bar or Poly Studio X52
- Tap touch controller + scheduler panel
- Cable management + commissioning
- Microsoft Teams Rooms or Zoom Rooms license setup
Large Boardroom
Per room
- Poly Studio X70 or Logitech Rally Plus
- Dual displays + presenter camera
- Custom AV control + acoustic tuning
- 3-day deployment + executive training
Custom auditoriums, multi-camera studios, and multi-room rollouts quoted on-site. Volume discounts for 10+ rooms.
From consultation to handover
Our 6-step deployment process is the same whether you're outfitting one huddle room or rolling out 50 rooms across the GCC.
- 01
Site Survey & Discovery
We measure the room, assess acoustics and lighting, check network readiness, and confirm your video conferencing platform of choice.
1-2 hours per room - 02
Design & Proposal
We recommend the right hardware tier for the room size and use case, with a detailed AED quote covering hardware, cabling, labour, and training.
2-3 business days - 03
Procurement
We order from our authorized distributor channel — usually 2-3 weeks lead time for in-stock Poly/Logitech SKUs, longer for custom configurations.
2-4 weeks - 04
Installation
Mount cameras and displays, run cables, terminate connections, and integrate with room control. Minimal disruption — we work after-hours where needed.
1-3 days per room - 05
Commissioning & Testing
Configure Teams/Zoom Rooms license, test audio levels, calibrate cameras, run test calls, and validate against acceptance criteria.
Half-day per room - 06
Training & Handover
Bilingual user training (English + Arabic), admin handover, documentation package, and 30-day post-go-live support window.
1-2 hour sessions
Which Video Conferencing system fits your room?
| Option | Best for | Room size | Price (AED) | Platform |
|---|---|---|---|---|
Poly Studio X70 Largest rooms, dual camera, built-in compute | Executive boardrooms | 15+ seats | 21,000–25,000 | Teams + Zoom |
Logitech Rally Bar Best price/performance for medium rooms | Medium boardrooms | 9–14 seats | 11,000–13,000 | Teams + Zoom |
Owl Labs Meeting Owl 4+ Equal screen time, 360° camera, BYOD-friendly | 360° collaboration | 5–10 seats | 9,000–10,000 | Any (BYOD) |
Jabra PanaCast 50 Whiteboard sharing + 180° camera | Small/medium hybrid | 5–8 seats | 8,000–9,500 | Teams + Zoom |
Poly Studio P15 Personal pro setup or huddle room | Huddle / personal | 1–4 seats | 1,800–2,500 | Any (BYOD) |
Key Benefits
- Single-touch meeting join — no IT support needed
- Crystal-clear audio with NoiseBlock AI / Krisp
- 4K video with intelligent auto-framing
- Centrally managed via cloud dashboard
- Compatible with Teams, Zoom, Google Meet, Webex
- Local UAE engineers for installation + support
- Bilingual user training (English + Arabic) included
Use Cases
- Executive boardrooms (12+ seats)
- Medium conference rooms (6–10 seats)
- Huddle rooms (2–4 people)
- Training rooms with dual display
- Hybrid all-hands and town hall spaces
- Executive offices with personal video conferencing setup
- Multi-site enterprise standardization rollouts
Regional bank rolls out 22 certified Teams Rooms
A leading UAE bank needed to standardize 22 meeting rooms across Dubai, Abu Dhabi, and Sharjah on Microsoft Teams Rooms — with consistent user experience, single-pane management, and zero IT helpdesk tickets for room operation.
We deployed Poly Studio X52 in medium rooms and X70 in boardrooms, with Tap controllers and Lenovo ThinkSmart compute on Teams Rooms on Android. All rooms enrolled in Teams Admin Center for remote monitoring. Training sessions delivered bilingually for 350+ end users.
22 rooms commissioned in 8 weeks. Average meeting start time dropped from 4.2 minutes (legacy systems) to 18 seconds. IT helpdesk tickets for room issues fell 92% in the first quarter post-go-live.
Frequently Asked Questions
Which video conferencing platforms do you support?
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We deploy certified rooms for Microsoft Teams (MTR on Windows and Android), Zoom Rooms, Google Meet, Cisco Webex, and BlueJeans. Every room can also be configured for multi-platform BYOD mode where users plug in a laptop.
How long does installation take?
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A typical medium meeting room is installed and commissioned in 1–2 days. Larger boardrooms with custom AV control may take 3–5 days depending on cabling complexity and acoustic treatment. Multi-room enterprise rollouts are scheduled in parallel waves.
Do you offer remote management and monitoring?
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Yes. All systems we deploy are enrolled in cloud management (Teams Admin Center, Zoom Device Management, or Logitech Sync) so our engineers can monitor health, push firmware updates, and troubleshoot remotely — usually fixing issues before users notice them.
What's the warranty and post-installation support?
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Hardware comes with manufacturer warranty — 3 years for Poly Studio X-series, 2 years for Logitech Rally, 1 year for accessories. We include a 30-day post-go-live support window free. After that, we offer Annual Maintenance Contracts (AMC) covering preventive service, on-site response (4-hour SLA in Dubai/Sharjah/Abu Dhabi), and 24/7 support.
How much does a typical video conferencing room cost in AED?
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Pricing depends on room size and use case: huddle rooms start at AED 6,500, medium conference rooms at AED 11,000, large boardrooms at AED 21,000+ — all inclusive of hardware, cabling, installation, commissioning, and user training. VAT 5% additional. Volume discounts apply for rollouts of 10+ rooms.
Can I keep my existing AV equipment?
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Often yes. We do free site surveys and identify what's reusable (displays, speakers, mounts) versus what should be replaced. Many clients keep large displays and upgrade only the camera, mic, and controller — significantly reducing total cost.
Do you support BYOD (Bring Your Own Device) rooms?
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Yes. BYOD rooms use USB-C or HDMI-in systems so any laptop on any platform (Teams, Zoom, Google Meet, Webex) can drive the room. We typically recommend Owl Labs Meeting Owl 4+ for 360° BYOD setups or Jabra PanaCast 50 with content sharing for hybrid rooms.
Are user training and Arabic-language documentation included?
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Yes — every deployment includes 1–2 hour bilingual training sessions (English + Arabic) for end users and a separate admin handover for IT teams. We provide PDF quick-start guides in both languages and recorded video walkthroughs.
Do you offer pilot or POC programs before a full rollout?
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Absolutely. For enterprise customers planning rollouts of 10+ rooms, we offer paid 30-day pilots in 1–2 representative rooms so your team can validate user experience, IT integration, and platform choice before committing to the full deployment.
What about VAT and invoicing for UAE businesses?
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We're UAE VAT-registered. All invoices show 5% VAT separately and meet FTA requirements. We support corporate purchase orders, NET-30 payment terms for established customers, and direct integration with most ERP systems for invoice delivery.
Related Products
View all →
Poly Studio - 4K USB Video Conference System (Polycom) - Camera, Microphone, and Speaker Bar for Small & Medium Conference Rooms - Presenter Tracking, NoiseBlock AI, Autoframing - Teams/Zoom Certified
Poly Studio X52
Logitech Rally Plus
Owl Labs Meeting Owl 4+ 360-Degree 4K Smart Video Conference Camera
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