Events & Video Conferencing Rentals
Short-term professional AV equipment rentals
Tawasul AV offers short-term rental of enterprise-grade AV equipment across the UAE — video conferencing bars, 360° cameras, wireless mics, displays, ClickShare units, and full hybrid event kits. Daily rentals start from AED 350 per item, weekly from AED 1,200, and full conference-room kits from AED 2,500/day. We include delivery + pickup in Dubai, optional on-site technicians (AED 1,200/day), and full insurance. Most clients book 2–5 days for AGMs, town halls, or product launches; longer for pilot deployments before purchase.
Need professional AV equipment for a one-off event or short-term project? We rent out the same enterprise-grade hardware we deploy for our installation customers — pre-configured, tested, and delivered to your venue with optional on-site technician support. Whether you're running an AGM at a hotel ballroom, a hybrid investor town hall, a product launch event, a press conference, or a 30-day pilot deployment in 2 rooms before committing to a full rollout — we have rental kits ready in our Dubai warehouse for same-day or next-day delivery.
What makes our service different
Pre-configured Kits
Plug-and-play video conferencing kits ready for Microsoft Teams, Zoom, or hybrid events — tested before dispatch, with quick-start guides included.
On-Site Technician Support
Certified technicians on-site for event setup, live operation, and tear-down — strongly recommended for live events and hybrid town halls.
Delivery & Pickup
Same-day delivery in Dubai (book before 11am), next-day to Abu Dhabi/Sharjah, 2-day to other GCC. Pickup at end of rental window.
Fully Insured Equipment
Every rental insured for accidental damage. Theft and total-loss coverage available as add-on.
Flexible Rental Periods
Daily, weekly, or monthly rates. Significant discounts at 7+ days and 30+ days. Multi-event annual packages available.
Tawasul AV Branding
All rentals delivered branded as Tawasul AV. Optional white-label for event production companies.
AED pricing per tier
Rental rates in AED per day. Weekly = 5× daily rate (2 days free). Monthly = 15× daily rate. VAT 5% additional. Delivery within Dubai included.
Individual Item Rental
Per item / day
- Poly Studio P15 huddle bar: AED 350/day
- Logitech MeetUp 2: AED 450/day
- Owl Labs Meeting Owl 4+: AED 550/day
- ClickShare CX30: AED 400/day
Conference Room Kit
Per kit / day
- Poly Studio X70 or Logitech Rally Plus
- Tap controller + ClickShare wireless presentation
- 55-inch display + cables + tripods
- Setup + tear-down included
Hybrid Event Kit (AGM/Town Hall)
Per event / day
- Multi-camera setup with PTZ camera
- Lavalier + handheld wireless mics (Shure)
- Streaming-ready encoder (RTMP to Teams/Zoom/YouTube Live)
- On-site technician for full event
On-site technician add-on: AED 1,200/day (8-hour shift). Overtime AED 200/hour. Multi-event annual packages: 20-35% discount.
From consultation to handover
Booking a rental is straightforward — most clients move from quote to delivered equipment in 24-48 hours.
- 01
Tell Us About the Event
Event type, venue, expected attendance (in-person + remote), date range, platform (Teams/Zoom/streaming). 5-minute WhatsApp chat is usually enough.
10 minutes - 02
Receive Quote + Kit Recommendation
We send a detailed AED quote with kit recommendation, technician option, delivery schedule, and insurance terms.
Same day for standard kits - 03
Confirm + 50% Deposit
Sign the rental agreement, pay 50% deposit by bank transfer or card, balance due on delivery day.
Online via Stripe or WhatsApp link - 04
Delivery + Setup
Equipment delivered to your venue, set up by our team, tested live, ready before event start. Hand over to your on-site technician or our optional technician.
2-4 hours before event - 05
Event Operation
Optional Tawasul AV technician operates equipment during your event — recommended for hybrid town halls, AGMs, and press conferences.
Full event duration - 06
Tear-down + Pickup
Our team tears down equipment within 1 hour of event end, transports back to warehouse, completes condition inspection within 24h.
Within 1 hour of event end
Rent vs Buy — when does rental make sense?
| Option | Best for | When to rent | When to buy | Crossover point |
|---|---|---|---|---|
Video Conferencing Bars (Poly Studio / Logitech Rally) Test before installation buy | 1–10 day events | Single events, pilots, peak demand | Permanent installations | 15+ rental days/year |
360° Cameras (Owl Labs) Hybrid event capture | Hybrid AGMs, town halls | Quarterly all-hands events | Daily video conferencing use in dedicated room | 20+ rental days/year |
Wireless Mics (Shure / Sennheiser) Event-driven companies | Live events, conferences | Most events under 5 days | In-house production teams | 30+ rental days/year |
Full Hybrid Event Kit Annual AGMs and town halls | AGMs, conferences | 1–3 events/year | Permanent broadcast studios | 5+ events/year |
Key Benefits
- No CAPEX for one-off events or short projects
- Always latest-generation equipment (refreshed every 18 months)
- On-site technician support included on request
- Flexible daily / weekly / monthly rates
- Full event setup and tear-down handled
- Bilingual operators (EN + AR) for events
- Same-day Dubai delivery for last-minute needs
Use Cases
- Annual General Meetings (AGM) at hotels
- Investor town halls (in-person + remote shareholders)
- Hybrid conferences and summits
- Press conferences and product launches
- Pilot deployments before committing to full purchase
- Government and ministry events with broadcast feeds
- Wedding receptions with hybrid guest streaming
- Training events and certification workshops
Investment firm runs flawless hybrid AGM for 320 attendees
A UAE investment firm needed to host their AGM at a Dubai hotel with 180 in-person attendees and 140 remote investors (UAE + UK + Saudi). They needed broadcast-quality video, multilingual interpretation feeds (EN/AR), and zero risk of technical failure — the previous year's AGM had a 7-minute audio dropout that triggered regulatory inquiries.
We provided a Hybrid Event Kit: 3-camera PTZ setup, 4 lavalier mics for panel + 2 handheld for Q&A, dedicated interpretation channels via Sennheiser, Vmix encoder streaming to Zoom Webinar with Arabic and English channels. Two on-site technicians for full event coverage including rehearsal day.
Zero technical incidents during the 4-hour AGM. Streaming uptime: 100%. Audio quality NPS from remote investors: +84 (vs +12 the previous year). Firm signed annual package for next 3 AGMs + 6 quarterly town halls.
Frequently Asked Questions
What's the minimum rental period?
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Daily rentals available. Most clients book 2–5 days for events. We offer significant discounts at weekly (5+ days = 2 days free), monthly (15× daily rate), and annual multi-event packages. Same-day rentals possible in Dubai if equipment is in stock.
Do you provide on-site technicians?
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Yes. Optional on-site technician support is available at AED 1,200/day for an 8-hour shift, AED 200/hour for overtime — strongly recommended for live events, hybrid town halls, AGMs, and product launches where technical failure isn't acceptable. Two-person crew for events over 200 attendees.
What equipment is available for rental?
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video conferencing bars (Poly Studio X70, Logitech Rally Plus, Poly Studio P15), 360° cameras (Owl Labs Meeting Owl 4+), wireless microphones (Shure SLX-D, Sennheiser EW-DX), interpretation systems, ClickShare wireless presentation, 55-86 inch displays, PTZ cameras, streaming encoders (vMix / Wirecast / hardware), tripods, cabling, and full hybrid event kits.
How much does a typical event rental cost in AED?
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Individual items from AED 350/day. Single conference room kits from AED 2,500/day. Full hybrid event kits (multi-camera AGM/town hall) from AED 6,500/day. On-site technician adds AED 1,200/day. Weekly bookings save 28% vs daily; monthly bookings save 50%+. Custom quotes for multi-event annual packages.
Do you handle delivery and setup, or just drop off?
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Both options. Standard service: we deliver, set up, test live, and tear down. Drop-off-only available if your team handles setup (10% discount). Same-day Dubai delivery if booked before 11am, next-day to other emirates, 2-day to other GCC countries.
What if equipment is damaged during my event?
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All rentals include accidental damage insurance up to AED 50,000 with standard package. Higher coverage and theft/total-loss insurance available as add-on (typically AED 200–500/day depending on kit value). Damage reports filed within 24h of event end.
Can I rent a kit to evaluate before deciding to buy?
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Absolutely — this is one of our most popular use cases. We offer 7-day or 30-day evaluation rentals at standard rates, and if you proceed with full purchase + installation within 90 days, we credit 50% of the rental cost toward the purchase. Great for pilot deployments before enterprise rollouts.
Do you support hybrid events streaming to Teams/Zoom/YouTube Live?
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Yes. Our hybrid event kits include hardware/software encoders (vMix or BlackMagic ATEM) that stream to Microsoft Teams Live Events, Zoom Webinar, YouTube Live, LinkedIn Live, Facebook Live, or RTMP-capable platforms. Multi-language interpretation channels supported via dedicated audio routing.
What's your cancellation policy?
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Cancellations 7+ days before event: full refund minus AED 250 admin fee. 3-7 days: 50% refund. <3 days or no-show: no refund (equipment is committed). Postponements within 7 days handled flexibly subject to equipment availability.
Can you white-label rentals for event production companies?
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Yes. We have a B2B partner program for event production companies, AV integrators, and wedding planners — providing pre-configured kits with neutral branding, partner pricing (20-35% off retail), and priority booking. Contact sales for partner enrollment.
Related Products
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Poly Studio - 4K USB Video Conference System (Polycom) - Camera, Microphone, and Speaker Bar for Small & Medium Conference Rooms - Presenter Tracking, NoiseBlock AI, Autoframing - Teams/Zoom Certified
Logitech Rally Plus
Owl Labs Meeting Owl 4+ 360-Degree 4K Smart Video Conference Camera
Barco clickshare CX30 GEN2
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