How to chose the best video conferencing system for your business?
Video conferencing is a live, visual communication between people at differet locations without moving together to one place. Video conferencing provides transmission of visual packets and audio between two or more locations. Once, video conferencing was something done between personals or relatives for communications. Today, however, video conferencing has spread throughout the business industry. Businesses’ use video conferencing to communicate with different office locations or conduct webinars where face to face interactions is essential.
The video conferencing industry has seen a big hype of innovations in last few years. The best video conferencing solutions let users joing or start a meeting with one click, share their screens, access the files at other end and also sharing video and audio seamlessly. Businesses’ use video conferencing to address their customers, give customer support, interact between colleagues in different work locations etc. Transparency Market Research forecasts the global video conferencing market to be worth $8,958.7 million by 2025 and grow at a compound annual growth rate (CAGR) of 8.3 percent between 2017 and 2025.
How to reduce cost through video conferencing?
Businesses’ are focussed on using video conferencing technology to cut their expenses of travel. Small Medium Businesses’ are growing opening branches in different geographical areas, the wide spread solution used to communicate between these branches is video conferencing. Therefore, video conferencing often uplifts your business and deliver a boost in productivity.
When once voice solutions were the only option, now video conferencing brings the meetings to life. People can interact looking at their screen with a minimal costs compared to travel. Many video conferencing services charge on a per-host basis. This means that if you want multiple employees to host their own meetings, they individually need a user license. However, With multiple user licenses, multiple employees can also host video conference calls at the same time. With this cost structure, businesses’ only pay for each host. Therefore, there is no cost for others to join a meeting.
How to choose the best video conferencing system?
Firstly, it’s important to know your needs from video conferencing system before finalizing one. For example, big businesses’ might need to loop in dozens of users at once and room systems which offers a complete solution, while a smaller company might only require a cloud based solutions which requires less investment.
Here’s what you should keep in mind when searching for a solution:
Number of participants: Consider the number of participants who are likely to attend the meeting. Some services offer lesser price when the number of people to connect is lesser. And while others, offer connecting higher number of participants accordingly the price.
Video feeds: While many video conferencing services boast their meetings can connect thousands of participants at one time, but they typically limit the number of video streams; however, others do not. Further, make sure the video quality is top notch HD video.
Video and audio recording: Sometimes, it’s helpful to save the highlights of a meeting for later. Some video conferencing systems offers video and audio recording capability which can help for future references. Many of these services store the recordings in the cloud and limit the storage space of each user.
Screen sharing: Screen sharing keeps participants engaged and makes a meeting more interactive. If you need to explain the finer points of a presentation or show a remote employee how to access certain documents, screen sharing can help you do it more effectively.
Room systems: Many video conferencing system integrators will help you set up video conference meeting room as per your needs. They will help in upgrading your meeting room and integrating with top niche vendor products. They equip your meeting room with proper audio and video conferencing equipments specifically for your needs. Well that’s what we call a custom tailored solution.
The Microsoft Teams Rooms System, Polycom Video Conferencing System and Poly Video and Audio conferencing System are few top players in market. However, there is different cloud solutions like IPTL Cloud, Zoom, Cisco Webex which is more affordable and of lesser investment.
Finally, be knowledgable to check the compatibility of the system that the integrators or vendors are offering. Chosing the right solution will make these remote meetings more fun and less painful.